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A professional and collaborative email template for navigating contract negotiations, addressing terms, and moving toward agreement while maintaining positive relationships.
People respond better to negotiations when they feel heard and treated fairly. This framework emphasizes mutual benefit while addressing specific concerns.
Source: Negotiation Psychology and Contract Law Research
Acknowledge feedback and engagement
Clarify positions and rationale
Propose solutions and compromises
Hi [Name], [Thank] Thank you for your thorough review of the agreement and for sharing your team's feedback. We appreciate the time you've taken to ensure this works for everyone. [Explain] I've reviewed your points with our team, and I'd like to address each item: 1. Regarding [Term 1]: Your concern: [Their point] Our position: [Explanation] Rationale: [Business context] 2. Regarding [Term 2]: Your request: [Their ask] Our consideration: [Response] Impact: [Business reason] 3. Regarding [Term 3]: Your suggestion: [Their proposal] Our analysis: [Evaluation] Industry standard: [Context] [Resolve] Based on this, we propose the following solutions: 1. For [Term 1]: • Original: [Current language] • Proposed: [New language] • Benefit: [Mutual advantage] 2. For [Term 2]: • Option A: [Solution 1] • Option B: [Solution 2] • Your preference: [Ask for choice] 3. For [Term 3]: • Compromise: [Middle ground] • Protection: [Risk mitigation] • Flexibility: [Future considerations] [Maintain] Areas where we're aligned: • [Point 1] • [Point 2] • [Point 3] [Secure] Suggested next steps: 1. Review these proposed changes 2. Schedule a brief call to discuss any questions 3. Aim for final agreement by [date] Attached: • Updated agreement with tracked changes • Summary of modifications • Supporting documentation Would you like to schedule a 30-minute call to discuss these points? Best regards, [Your name] P.S. We're still on track for your target go-live date of [date] if we can finalize this week.
More technical/legal
More commercial focus
More process focused
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