Loading email template...

Email Template

Contract Negotiation Communication

A professional and collaborative email template for navigating contract negotiations, addressing terms, and moving toward agreement while maintaining positive relationships.

65%
Conversion rate
70-80%
Response rate
Within 24 hours of receiving feedback
Best Time to Send
60-70% Conversion Rate
Within 24 hours of receiving feedback
250-300 words
70-80% Response Rate

Psychology Behind the Framework

People respond better to negotiations when they feel heard and treated fairly. This framework emphasizes mutual benefit while addressing specific concerns.

Source: Negotiation Psychology and Contract Law Research

Thank

Acknowledge feedback and engagement

Tips:


  • Show appreciation

  • Recognize effort

  • Maintain positivity
Example Phrases
Thank you for your detailed review
We appreciate your thoughtful feedback
Your input has been valuable

Explain

Clarify positions and rationale

Tips:


  • Be transparent

  • Provide context

  • Share reasoning
Example Phrases
Let me explain our position on
The reasoning behind this term
This helps ensure that

Resolve

Propose solutions and compromises

Tips:


  • Offer options

  • Show flexibility

  • Find middle ground
Example Phrases
We propose the following solution
Here’s an alternative approach
We can adjust this to

Performance Metrics

80%+
Agreement Rate
60-70%
Average
70-80%
Good
65%
Industry Benchmark

Improvement Tips:


  • Quick response time

  • Clear explanations

  • Multiple options
1 round
Negotiation Duration
2-3 rounds
Average
1-2 rounds
Good
2 rounds
Industry Benchmark

Improvement Tips:


  • Proactive solutions

  • Clear communication

  • Fair compromises

Email Examples

Contract Terms Response

Subject Line Options

Response to Contract Feedback – Moving Forward
[Company] Agreement – Addressing Your Points
Contract Discussion – Proposed Solutions

Email Body

Hi [Name],

[Thank]
Thank you for your thorough review of the agreement and for sharing your team's feedback. We appreciate the time you've taken to ensure this works for everyone.

[Explain]
I've reviewed your points with our team, and I'd like to address each item:

1. Regarding [Term 1]:
   Your concern: [Their point]
   Our position: [Explanation]
   Rationale: [Business context]

2. Regarding [Term 2]:
   Your request: [Their ask]
   Our consideration: [Response]
   Impact: [Business reason]

3. Regarding [Term 3]:
   Your suggestion: [Their proposal]
   Our analysis: [Evaluation]
   Industry standard: [Context]

[Resolve]
Based on this, we propose the following solutions:

1. For [Term 1]:
   • Original: [Current language]
   • Proposed: [New language]
   • Benefit: [Mutual advantage]

2. For [Term 2]:
   • Option A: [Solution 1]
   • Option B: [Solution 2]
   • Your preference: [Ask for choice]

3. For [Term 3]:
   • Compromise: [Middle ground]
   • Protection: [Risk mitigation]
   • Flexibility: [Future considerations]

[Maintain]
Areas where we're aligned:
• [Point 1]
• [Point 2]
• [Point 3]

[Secure]
Suggested next steps:
1. Review these proposed changes
2. Schedule a brief call to discuss any questions
3. Aim for final agreement by [date]

Attached:
• Updated agreement with tracked changes
• Summary of modifications
• Supporting documentation

Would you like to schedule a 30-minute call to discuss these points?

Best regards,
[Your name]

P.S. We're still on track for your target go-live date of [date] if we can finalize this week.

Why This Works


  • Professional tone

  • Clear organization

  • Multiple options

  • Mutual benefit focus

  • Timeline maintenance

Personalization Opportunities


  • Specific terms

  • Company policies

  • Industry standards

  • Risk tolerance

Industry Variations

Legal Team

More technical/legal

Business Team

More commercial focus

Procurement

More process focused

Best Practices

Response Time


  • Quick acknowledgment

  • Thorough review

  • Timely solution

Communication


  • Clear rationale

  • Professional tone

  • Multiple options

Resolution


  • Fair compromise

  • Clear benefits

  • Future flexibility

Want More Content That Converts?

Join thousands of marketers and entrepreneurs getting weekly tips on writing high-converting copy that sells.

No spam ever. Unsubscribe anytime.